St. Johns River Water Management District St. Johns River Water Management District St. Johns River Water Management District St. Johns River Water Management District St. Johns River Water Management District St. Johns River Water Management District
St. Johns River Water Management District - floridaswater.com
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District procurement

What we do and how to do business with us
NIP Award

The St. Johns River Water Management District’s work is vast and its procurement needs vary.

The District’s procurement mission is to acquire commodities and services in a responsive manner through contractual mechanisms that support District initiatives, use ethical methods that promote the ideals and principles associated with fair and transparent competition, encourage diversity, and follow applicable laws, policies and procedures.

This mission is further strengthened through adoption of a Governing Board policy (88-05, section II) that put in place a series of checks and balances. District officials know that competition reduces the appearance and opportunity for favoritism and inspires public confidence and trust that contracts are procured equitably and economically. It is the ethical and fiduciary responsibility of all District personnel involved in the procurement process to protect the integrity of the process and mission.

Procurement types

The District utilizes two basic types of competitive procurement: formal and informal.

Formal Procurement

Formal procurement processes are:

  • Advertised solicitations for commodities and services that exceed $100,000
    • Invitation for bid (IFB) – A sealed competitive solicitation used when specific and defined minimum qualifications are known and precise specifications for commodities or services can be stated, with the date and hour of the public opening designated. Award is made to the qualified respondent with the lowest price.
    • Request for proposals (RFP) – A sealed competitive solicitation used when it is not practicable to sufficiently define the nature of the commodities or services required, with the date and hour of the public opening designated. Respondents submit sealed proposals, which are ranked through an evaluation process that uses predetermined criteria and price considerations. A contract is awarded upon successful negotiation with the top-ranked firm.
    • Invitation to negotiate (ITN) – This is a sealed solicitation used when it is not practicable to sufficiently define the nature of the commodities or services required, with the date and hour of the public opening designated, and the District wishes to competitively negotiate with one or more respondents to further refine the nature of the commodities or services required to receive the best value under terms most advantageous to the District.
  • Advertised solicitations for letters of interest for professional services exceeding $25,000 pursuant to the Consultants Competitive Negotiation Act (CCNA), chapter 287.055, Florida Statutes.
    • Request for qualifications (RFQ) – A sealed solicitation for letters of interest and information as to the qualifications of a business as defined under CCNA. An RFQ is used when the District determines that professional qualifications are the paramount consideration in retaining professional services. Respondents submit letters of interest, which are ranked through an evaluation process that uses predetermined criteria. Once the top-ranked firm is selected, price or rates may be negotiated. A contract is awarded upon successful negotiation with the top-ranked firm.

Informal Procurement

Informal procurement procedures are used when total expenditure of the commodities or services being procured is estimated to be less than $100,000 per fiscal year for a maximum of three years. Within this procurement type, there are two tiers: $10,000 or less and $10,000.01 to $100,000. Separate procedures apply, depending upon the amount.

Informal procurements are based on “good purchasing practices” and do not require a public opening at a specific time or date.

  • If the estimated value of an individual procurement is $10,000 or less per fiscal year, the commodity or service will be procured based on:
    • Written documentation of the best published or advertised price
    • Contracts that have been competitively procured through the state of Florida, other public entity or public purchasing cooperative
    • Written quotation(s) (Typically, three written quotes are required for work with an estimated value of $2,500 or more.)
    • Written documentation of oral quotation(s)
    • Direct procurement on the terms most advantageous to the District
  • If the estimated value of an individual procurement is over $10,000 and does not exceed $100,000 per fiscal year, the commodity or service will be procured based on:
    • Contracts that have been competitively procured through the state of Florida, other public entity or public purchasing cooperative
    • Written quotation(s) by distributing notice of the solicitation electronically to prospective vendors on the District’s vendor list or other sources

What we procure: Division of Water Resources

Contact: Carol Miller — (386) 329-4170

  • Safety supplies
  • Scientific peer review
  • Solid waste demolition and disposal
  • Surveying and mapping services
  • Temporary labor services
  • Tree planting
  • Uniforms
  • Water compliance
  • Well drilling/builder supplies
  • Well plugging/drilling
  • Hydrologic data services
  • Laboratory services
  • Laboratory supplies and chemicals
  • Land clearing
  • Landscape maintenance
  • Metal fabrication
  • Office furniture and supplies
  • Permitting
  • Project management services
  • Architectural services
  • Concrete work
  • Engineering services
  • Environmental assessments
  • Environmental studies
  • Equipment rental
  • Fencing
  • General contracting
  • GIS and geographical services
  • Hardware/building supplies
  • Heavy equipment rental

What we procure: Division of Operations and Land Resources

Contact: Wendy Cox — (386) 329-4118

  • Mowing/land clearing
  • Office furniture and supplies
  • Plumbing supplies
  • Security
  • Solid waste demolition and disposal
  • Surveying services
  • Temporary labor services
  • Timber marking
  • Tree planting
  • Uniforms
  • Water pumps
  • Furniture
  • Game check operators
  • General contracting
  • GIS and geographical services
  • Hardware/building supplies
  • Health and safety supplies
  • Heavy equipment rental
  • HVAC repairs
  • Janitorial services
  • Janitorial supplies
  • Land purchases
  • Landscape maintenance
  • Metal fabrication
  • Aquatic weed control
  • Architectural services
  • Automotive parts and repairs
  • Building construction
  • Concrete work
  • Control burns
  • Electrical supplies
  • Engineering services
  • Environmental assessments
  • Equipment rental
  • Facility maintenance
  • Fleet purchases and maintenance
  • Fencing

What we procure: Office of Financial Services

(also procures for the Executive Office, Office of Communications and Intergovernmental Affairs, Office of General Counsel, Office of Human Resources and the Division of Information Technology)

Contact: Godfery Smith — (386) 329-4121

  • Media campaign services
  • Office furniture and supplies
  • Printing services
  • Public research surveys
  • Recycling services
  • Salary surveys
  • Surveying and mapping services
  • Temporary labor services
  • Training
  • Uniforms
  • Water conservation material
  • Wireless and telemetry services
  • Fixed assets
  • Finance and accounting services
  • GIS and geographical services
  • Health and safety supplies
  • Heavy equipment rental
  • Information technology services
  • Insurance (property, casualty, health, life and disability)
  • Janitorial services
  • Janitorial supplies
  • Laboratory chemicals
  • Legal services
  • Mailing services
  • Auctioning of surplus items
  • Auditing services
  • Banking services
  • Business continuity services
  • Community outreach program services
  • Computer hardware
  • Computer software
  • Court reporters
  • Drug screening
  • Electrical supplies
  • Employee benefits
  • Engineering services
  • Environmental studies
  • Equipment rental

How to participate

Go to DemandStar
Click one of the buttons below:

For information on informal procurements, or to be added to a list of vendors from whom informal procurements can be solicited, call one of the District’s procurement managers listed above.

For formal procurements, the District contracted with DemandStar.com in April 2001 to maintain an automated registered suppliers’ list by specific category. To view current formal competitive solicitations by the District, please click on the “List of Formal Procurements” button.

Once connected to the DemandStar website, use the drop–down menu to view current solicitations (i.e., active, awarded, cancelled, recommendation of award, under evaluation, etc.) that have been posted.

For a small annual fee, vendors may register with DemandStar to automatically receive District and other Putnam County agency formal solicitation announcements (regardless of the service/commodity) by choosing Putnam County listings via fax or email. Although the District provides services for 18 Florida counties, all District solicitations are broadcast from Putnam County. Suppliers may also choose subscription options with DemandStar to automatically receive District procurement announcements free, or for a nominal fee receive procurement announcements from other governmental agencies by county, state or nation. Suppliers may complete an online DemandStar application by clicking on the “Register with DemandStar” button or by contacting DemandStar at (800) 711−1712.

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St. Johns River Water Management District
4049 Reid Street, Palatka, FL 32177
(800) 725-5922